Faculty Page Guidelines

Guidelines for the Individual Faculty Page

Purpose

The department wants an individual faculty page for each member of the department. We feel it is important to provide basic but minimal professional biographical information on our faculty members. We want people who browse the sight to know who is in the department, how to get in touch, and get a general sense of who each of you are professionally.

Remember:

These pages are NOT designed to completely represent you. They should be thought of as just an online business card – somewhere a person can out some basic information about you.

This is not a place for course related information. Course materials go into Sakai or on personal web space.

The pages belong to the department and not the individual. The department reserves the right to make any changes or edits to any page, at any time, without notice

This page should NEVER be your primary web presence for your professional lives. These pages belong to the department and are ultimately not under your control. You should always have a professional online presence that is under your complete discretion and control. 

 

 


Minimum Required Content

 This page is not a replacement for WordPress training. Contact Scott Claybrook for training and questions.  For a general introduction, please see the page on general principles of editing a WordPress webpage.

Note: Most department members can not create new pages. If you need a new page, contact Anna Willis.

Honorific FirstName LastName – formatted as Heading 1

Title – formatted as Heading 2

Contact – formatted as Heading 3

Office: 
Phone:
Email: (to make an email address an active link, use the Link button. In the dialog box that opens up, replace the “http://” with “mailto:”  (no quotes) and just paste in the email address.)

Use Paragraph formatting and a single click of the Indent button. The Outdent button will move your line back out. Also use a line break (Shift+Enter) instead of a paragraph return (Enter) after each line to prevent the paragraph spacing between lines.

Degrees – formatted as Heading 3

Degree, Institution (pending)

Degree, Institution

Degree, Institution

Use Paragraph formatting and a single Indent. If your degree is pending at the time of hire, simply indicate it is pending. Date isn’t necessary.

Areas Of Interest – formatted as Heading 3

Interest 1

Interest 2

Interest 3

No more than 5 entries. Use Paragraph formatting and a single indent

Courses Taught at Wake Forest  – formatted as Heading 3

ENG ### Course Title

ENG ### Course Title

Use Paragraph formatting and a single Indent. This is not intended to be comprehensive and list every single course and section. Make it representative.

Selected Publications – formatted as Heading 3

Bibliographic Entry 1 (forthcoming next year)

Bibliographic Entry 2

Bibliographic Entry 3

Use Paragraph formatting and single Indent. Works that are actually published are preferable to forthcoming works. You can use forthcoming publications once you have a firm date to include. Again, this is not comprehensive. Make it representative. Up to 5 entries.

(Optional) Additional Resources – formatted as Heading 3

Dr. Smith’s link to a personal or professional site – put whatever text you would like and link it. Be sure to indent.

Dr. Smith’s curriculum Vitae link  put whatever text you would like and link it to the appropriate place. Be sure to indent.

Adding or Updating a CV

Adding your CV – The Easy Way Adding your CV – The Hard Way
 

  1. Open a new tab in your browser and go to Google Docs
  2. Upload your word document and have it convert to a Google Doc
  3. Clean any formatting as necessary
  4. File > Publish to Web > Start Publishing
  5. Copy the link that Google gives you.
  6. Return to your page and insert a link to the published google document
 

  1. Convert your Word document to to a web ready pdf with the following naming convention firstname-lastname.pfd. 
    1. The easiest way in Word is to use File >Save & Send >Create PDF/XPS Document.
    2. Click the Create PDF/XPS button.
    3. Select where you want to save the new pdf file. Name it using the convention. Make sure the Minimum size (publishing online) radio button is checked. Click the Publish button.
  2. Make sure the rest of your page is Published and then click the Media link on the left side.
  3. Click the Add New link in the main window.
  4. You can either drag and drop the pdf you created onto the window or use the Select Files button to select the pdf. This will start the upload process.
  5. Once the upload process is done, more detailed information will appear about the file.
  6. Change the title field to something like Dr. Smith’s Curriculum Vitae. Whatever you put in this field will be what shows up as the link.
  7. Under Media-Tags: make sure CV, faculty, and pdf are checked.
  8. Click Save all changes.
  9. Go back to your specifc page by clicking on Pages on the left and then selected your specific page.
  10. Click Upload/Instert link (above the formatting buttons) > Media Library and click the Show link next to the pdf you just uploaded. It should be at the top as the most recent upload, but if it isn’t, you can search for it by the name you put in the title field.
  11. Click the File URL button under the Link URL section.
  12. Click the Insert into Post button under the Media-Tags section.
  13. Update your page to make your change live.
Updating the CV – The Easy WayUpdating the CV – The Hard Way
  1. Log into Google Docs
  2. Edit the version in real time.
  1. Update your Word file and convert it into a new pdf file. Make sure your CV is named appropriately and you know where it is on your computer (see. 1.a – 1.c above). 
  2. Click Media on the left side to enter the Media Library.
  3. Locate the old version of your CV that was previously uploaded. You can use the Search Media on the right, select a media tag and Filter, or simply browse the media library.
  4. Mouse over the link and click Delete Permanently. then click OK to confirm.
  5. Upload the new CV file to the Media Library and add it to the pages by using steps 3-13. Be sure to copy the URL of the new uploaded file
  6. Go back to your page and make sure you edit the link to reflect the new file URL.

 

(Optional) Image

The department wants to use an image on the individual faculty page (and the main alpha list page). The preference is for a portrait taken by the University photographer. Use the contact information to schedule an appointment if necessary.

In leiu of a portrait by the University photographer, you can substitute a personal portrait. Regardless of whether you use a University portrait or a personal image, please make sure it conforms to the following standards.

  • A professional appearing, well lit, focused head and shoulder shot in portrait alignment
  • 72 dpi resolution, width=250 pixels, height=350 pixels, saved with the naming convention “firstname-lastname.jpg” or “firstname-lastname.png”
  • If it is an image you provide, please make sure you own it or have copyright release. Most professional studios retain copyrights unless you specifically purchase the release. It is typically a copyright violation to scan a professionally taken portrait and use it unless you specifically have reproduction rights.

Once you have the image in this format on your computer upload the image to the Media Library

  1. Media > Add New
  2. Drag and drop the image file onto the window or use the Select Files button.
  3. After it uploads, you will see the additional properties for the image.
    1. Provide Alt Text (your First and last name) for accessibility standards.
    2. Do not put in a caption or description for these images.
    3. Check the faculty media-tag
    4. Click Save All Changes
  4. Return to your page and place the cursor in front of your name, so it is the very first thing.
  5. Click Upload/Insert > Media Library
  6. Locate your image and click the Show link next to it (it should be right at the top, but you can search for it if it isn’t)
  7. Make the following selections if not already selected
    1. Link URL – click None
    2. Alignment – Right
    3. Size – Full
  8. Click Insert Into Post

If you ever want to change your images, please go into the media library and delete the existing image. Then follow these same steps to upload and insert a new one.

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